The Complete Guide to Notion: The All-Purpose Productivity App

The Complete Guide to Notion: The All-Purpose Productivity App

Getting your shoes fixed at the cobbler is a pretty straightforward task, easily handled by any to-do list app. Yet in the viral Buzzfeed piece on Millennial Burnout, Anne Helen Petersen struggles to figure out why “small, straightforward tasks on my to-do list felt so impossible.” I have one theory: we’re suffering from app fatigue and productivity paralysis? We’re overwhelmed by the sheer volume of apps out there aimed at making slivers of our lives more productive. But there’s a new app in town, one that promises to streamline your to-do list, note-taking, calendar, kanban, wikis, spreadsheets, and databases into a unified platform: meet Notion.

Notion: The building blocks to a unified system

Notion is like a giant set of legos – by putting the various components together, you can create a simple tree house or the Eiffel Tower. The uses cases are extensive, ranging from mood boards, net worth trackers, and personal life dashboards. But there’s a catch – open the app and you’re greeted by a blank page. Literally, just a flashing cursor.

We’ve created an interactive guide (think case study) with two purposes: teaching you how to use each component (or feature) while having you build your own Notion workspace so that you can master the Notion app yourself.

Below you’ll find a 13-video series to take you from that blank page to creating a set of pages fully utilizing all of Notion’s rad features.

Level up your productivity and focus. Download a list of our favorite apps and Chrome extensions.

1. An introduction to Notion

A brief introduction about why I love the app and my motivation behind teaching others how to use it.

Click to watch

2. Getting set up

Before you get started, make sure you:

Click to watch

3. Navigating the Sidebar and your Workspace

In this module, You’ll learn about the Sidebar, on-page navigation, and manipulating blocks

4. Understanding Blocks

Everything is a block – text, headers, images, databases, quotes, and other pages. And they can all reference one another.

5. Understanding how “Pages” work

Pages are where you aggregate all the blocks. They’re also Notion’s equivalent to “files.”

6. Notion’s File System

You can move pages (i.e. “files”) around in the Sidebar or by nesting them within other pages

7. The Versatility of Pages

Pages are more than just collections of words and headers. They can include all types of embeds, files, pictures, to-do lists.

8. The Magic of Toggles

Toggles make it easy to organize your thinking — and then create new sub-pages.

9. A Wonderful User Experience

The app is beautifully designed like the iPhone. Little finishes go a long way in motivating you to be creative.

10. Sharing is caring

Sharing documents is clean and crisp. Your friends will think you’re a secret web designer

11. Introduction to Tables

Tables are like Google Sheets on frigging steroids. They’re tricky to learn, but will turn your workflow UPSIDE DOWN!

12. Manipulating Tables with “Views”

A table keeps all your data in one place. But slicing and dicing it (like a piece of 🧀) is where the magic happens.

13. Using the Web Clipper

The Web clipper will drop links into a Table, which you can then append data to (and change views). Here’s how to create a reading list.

Khe Hy
[email protected]

Khe Hy is the creator of RadReads.