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There are an estimated 15,000 Lego sets in existence today ranging from the Classic Volkswagon T1 Camper Van to the Star Wars Millennium Falcon. Given the “atomized” structure of each Lego block, the number of powerful and creative combinations isn’t surprising. The same can be said about Notion, the (self-proclaimed) all-purpose productivity app. With unique blocks ranging from embedded tables, databases, calendars and kanban boards, it’s easy to fire up a task manager, finance tracker, or personal wiki. And with Notion’s thriving community of passionate users, there’s a massive gallery of templates for all types of use cases. In this post we’ll showcase 11 free and downloadable templates for work, health, knowledge management, CRM, prioritization and planning.
How to create and duplicate a template
But first, let’s start with the basics. Creating a template is no different than “saving” a Notion page. All you need to do is toggle the public and enable duplicates settings. To add a template to your workspace, simply click duplicate in the top right corner of any public page.
Now onto the templates. Let’s go!
1. Stop doing low value work – double down on your life’s biggest priorities
Use this $10K Task Manager to identify your priorities and achieve your goals. This is more than just a regular task manager – it’s designed to help you get the right things done. If you think a good old Eisenhower Matrix packs a punch, wait until you see this. Also check out our $10K Manifesto for an introduction on how to use the $10K Framework to improve your life.
2. Read more books using this template
For our bookworms, Zoe Chew created your digital bookshelf to help you keep track of and categorize all the books you’ve read. You can download the template here and find Zoe’s blog here and read about how she built her reading tracker here.
3. Get more done using this GTD template
David Allen’s timeless GTD framework is an anchor to countless productivity systems. Here’s a GTD template (and video tutorial) you can start using right away.
4. Organize your company’s important information with this template
This Company Wiki template was created by Red Gregory and enables you to create a skeletal framework for all of your company’s documentation. You can download the template here and I encourage you to check out her incredible Notion blog and YouTube channel.
5. Get fit and healthy with this workout template
Notion can make you more buff. Well not really, but with Stefan Imhoff‘s workout tracker you can track all training sessions (including break times, durations, etc). You can download the template here and check out his blog here.
6. Build durable and long-lasting habits with this template
This Weekly Habit Tracker by Glenn André Viste Bøe is a work of art, capturing the wide range of Notion’s feature set (including complex formulas). Not only does it let you customize your goals, it tracks progress while providing you motivational quotes. You can download the template here and check out our summary of James Clear’s Atomic Habits summary.
7. Become a better networker with this CRM template
One of the most powerful ways to create genuine, diverse and trustworthy relationships is through the cultivation of weak ties. And a CRM (shorthand for Customer Relationship Manager) is a tool for logging conversations, understanding people and organizing them by interests. Here’s one of my CRM templates (and check out the related posts on becoming a Superconnector and how make smart introductions).
8. Eat better and healthier meals with this template
This Meal Planner Template was created by the Notion team. It lets you capture recipes and ideas for meals anytime, schedule them on a weekly basis, and generate a grocery list so you don’t forget anything. You can download the template here.
9. Be a better recruiter and hiring manager with this template
This Employee Hiring System Template was created by Red Gregory (yup, her second template on this list… she’s that talented). Using Kanban Boards to manage a pipeline, the template enables you to organize incoming hires and open positions. You can download the template here.
10. Reflect on your personal growth with this journaling template
The Bullet Journal (or BuJo) technique is a timeless and analog-based approach to daily journaling. This template was created by Wesley Vance, letting you to digitize your journaling practice while managing yearly, monthly and daily tasks, keeping master database lists and conducting daily reviews. You can download the Bullet Jorunaling template here and check out Vance’s blog here.
11. Keep your plants growing and healthy with this template
Has the quarantine expanded your plant collection? This plant manager template from Thomas Sanlis will monitor and manage sunlight, water consumption and fertilizer. Here’s the Notion template and check out Thomas’ blog.
Still got the template thirst?
If this list doesn’t capture all of your desired use cases, do not despair. You can always start with Notion’s official template gallery which encompasses personal, premium and remote work templates. You can also find highly specialized templates from some of the top Notion Pros out there by signing up to their newsletters below:
- August Bradley’s Daily Action Zone
- Marie Poulin’s Project planning
- Maria Aldrey’s Productivity Library
- Conrad Lin’s Gamification Project
- William Nutt’s full suite of templates
And if you want to learn how to build your own templates, join us for the next live cohort of Supercharge your Productivity with Notion.